The problem

Brightwater manages offices and retail units across the north of England. Its leases were scanned PDFs, some typed, some handwritten in the margins. Nobody could say with confidence when each rent review was due.

What we built

An extraction agent reads each lease and fills 22 fields: parties, term, break dates, rent review dates and basis, service charge caps and more. A second pass checks every value against the page it came from. Low-confidence fields go to a reviewer with the page open beside them.

How it runs

The output lands in the property system with a link back to the source page for every field. Reviewers checked 14% of fields by hand; the rest passed both passes.

Results

The whole portfolio was abstracted in three weeks. The first report found 37 rent reviews that had never been triggered, worth $410,000 a year.